MeetingHEX®
Meeting Organization and Management
Digitize all your meeting processes from occupational health, safety and environment (OHSE) boards to department meetings. Manage agenda, attendance, voting, decisions and action tracking on a single platform.
Board Meeting Demo
See how to manage OHS Board meeting with MeetingHEX®
Meeting Process
Board Members
OHS Board Meeting
2024 / Q3
Agenda Items
0/5 completedPrevious Meeting Decisions Follow-up
Risk Assessment Revision
New Machine Safety Measures
Training Plan 2024-Q2
Accident Investigation Report
Software Features
Comprehensive features that digitize every stage of meeting organization
Board and Member Management
Different board types and member assignments
- OHS, Environment, MR, Quality boards
- Primary and alternate member definition
- External participant (guest) support
- Role-based access control
Meeting Planning
Easy organization and calendar management
- Calendar integration
- Recurring meetings
- Venue and time setting
- Conflict detection
Agenda Management
Agenda pool and template support
- Ready agenda item pool
- Drag-and-drop agenda creation
- OHS-MIS® integrated agenda adding
- Document attachment support
Voting and Decision Making
Digital voting and decision recording
- Yes/No/Abstain voting
- Majority or unanimity
- Secret voting option
- Instant result display
SMS and Email Notification
Automatic reminders and notifications
- Meeting invitation notification
- Membership assignment notification
- Task assignment notification
- Meeting reminders
Action and Task Tracking
From decision to task, from tracking to completion
- Corrective action (CA) initiation
- Personnel assignment
- Deadline and progress tracking
- Task notification automation
Minutes and Reporting
Official format, digital archive
- Automatic meeting minutes
- Attendance record
- PDF, Excel, Word export
- E-signature approval
Security and Compliance
Corporate security standards
- End-to-end encryption
- Audit trail (audit log)
- GDPR compliance
- Multi-factor authentication
Supported Board Types
Ready templates for all board types from OHS boards to management boards
Occupational Health and Safety Board
Mandatory under Law 6331
Environment Board
Environmental impact and sustainability
Management Review (MR)
ISO standards compliance
Subcontractor Board
Subcontractor coordination
Quality Board
Quality management system
Emergency Board
Emergency planning
Risk Assessment Committee
Risk analysis and measures
Accident Investigation Committee
Accident root cause analysis
General Meetings: Department meetings, project meetings, customer meetings, weekly status meetings and more...
OHS-MIS® Full Integration
MeetingHEX® works fully integrated with OHS-MIS® software. Actions from other modules are automatically added to the agenda pool, decisions made in meetings are transferred to the corrective action module.
OHS-MIS®
Agenda and action integration
Email Service
Automatic notification sending
SMS Gateway
Instant SMS notifications
E-Signature
Electronic signature integration
Global Regulatory and Standard Compliance
MeetingHEX® is designed to comply with different countries' OHS regulations and international standards. Board meeting requirements, meeting frequencies and mandatory participant rules can be customized by country.
🇹🇷 Türkiye
- • OHS Law No. 6331
- • Regulation on OHS Boards
- • OHS Board: Every 2 months
🇪🇺 European Union
- • 89/391/EEC Framework Directive
- • ISO 45001 Compliance
- • Works Council requirements
🌍 International
- • ILO 155 / 187 Conventions
- • OSHA (USA) requirements
- • Custom configuration support
Customization available to meet your country-specific regulatory requirements. Contact us for details.
Multi-Layered Organization Structure
Hierarchical management at holding, parent company, facility and department levels. Each organizational unit accesses its own data.
Corporate Hierarchy Support
MeetingHEX® supports multi-layered organization management from holding structures to department level. Each unit manages its own data independently while upper levels gain consolidated visibility.
Define different access rights at each level with role-based authorization.
Example: Holding Structure
Unlimited Hierarchy
Multi-layered structures like Holding → Sub-Holding → Company → Facility → Department
Consolidated Visibility
Upper units see all sub-unit data on a single screen
Sub-unit Independence
Each facility/branch manages its data isolated from others
Group Reporting
Comparative performance analytics at holding level
Central Policy
Distribute centrally defined standards to all sub-units
Flexible Authorization
Users can work with different roles in multiple units
Multinational Organizations
MeetingHEX® offers multi-language and local regulation support for companies operating in multiple countries. Each country office works in its own language while global headquarters sees consolidated data.
Example: Multinational Company Structure
Multi-Language
EN, TR, DE, AR, FR...
Timezone
Each country operates in its own timezone
Local Regulation
Country-specific legal requirements
Who is it for?
Why MeetingHEX®?
OHS Focused
The only software dedicated to OHS board meetings in Türkiye
Regulatory Compliance
Full compliance with 6331 OHS Law and regulations
OHS-MIS® Integrated
Full connection with agenda, action and personnel modules
Multi-Language
Suitable for global companies with 13 language support
Access Anywhere
Web-based, mobile-friendly platform
Holding Structure
Multi-tier organization support
Start Meeting Management
Digitize your board meetings with MeetingHEX®, track your decisions. Contact us for a demo.